Quickbooks

Part 1: Quickly into QuickBooks

Module 1: QuickBooks: The Heart of Your

Business

Why QuickBooks?

What Explains QuickBooks’ Popularity?

What’s Next, Dude?

How to Succeed with QuickBooks

 

Module 2: The Big Setup

Getting Ready for QuickBooks Setup

Stepping through QuickBooks Setup

The Rest of the Story

Should You Get Your Accountant’s Help?

 

Module 3: Populating QuickBooks Lists

The Magic and Mystery of Items

Adding Employees to Your Employee List

Customers Are Your Business

It’s Just a Job

Adding Vendors to Your Vendor List

The Other Lists

Organizing Lists

Printing Lists

Exporting List Items to Your Word Processor

Dealing with the Chart of Accounts List

 

Part 2: Daily Entry Tasks

Module 4: Creating Invoices and Credit Memos

Making Sure That You’re Ready to Invoice Customers

Preparing an Invoice

Fixing Invoice Mistakes

Preparing a Credit Memo

Fixing Credit Memo Mistakes

History Lessons

Printing Invoices and Credit Memos

Sending Invoices and Credit Memos via Email

Customizing Your Invoices and Credit Memos

 

Module 5: Reeling in the Dough

Recording a Sales Receipt

Printing a Sales Receipt

Special Tips for Retailers

Correcting Sales Receipt Mistakes

Recording Customer Payments

Correcting Mistakes in Customer Payments Entries

Making Bank Deposits

Improving Your Cash Inflow

Module 6: Paying the Bills

Pay Now or Pay Later?

Recording Your Bills by Writing Checks

Recording Your Bills the Accounts Payable Way

Paying Your Bills

Tracking Vehicle Mileage

Paying Sales Tax

 

Module 7: Inventory Magic

Setting Up Inventory Items

When You Buy Stuff

When You Sell Stuff

How Purchase Orders Work

Assembling a Product

Time for a Reality Check

Dealing with Multiple Inventory Locations

The Lazy Person’s Approach to Inventory

 

Module 8: Keeping Your Checkbook

Writing Checks

Depositing Money in a Checking Account

Transferring Money between Accounts

Working with Multiple Currencies

To Delete or to Void?

Handling NSF Checks from Customers

The Big Register Phenomenon

 

Module 9: Paying with Plastic

Tracking Business Credit Cards

Entering Credit Card Transactions

Reconciling Your Credit Card Statement and Paying the Bill

So What about Debit and ATM Cards?

So What about Customer Credit Cards?

Part 3: Stuff You Do from Time to Time

Module 10: Printing Checks

Getting the Printer Ready

Printing a Check

Printing a Checking Register

 

Module 11: Payroll

Getting Ready to Do Payroll without Help from QuickBooks

Doing Taxes the Right Way

Getting Ready to Do Payroll with QuickBooks

Paying Your Employees

Paying Payroll Liabilities

Preparing Quarterly Payroll Tax Returns

Filing Annual Returns and Wage Statements

The State Wants Some Money, Too

 

Module 12: Building the Perfect Budget

Is This a Game You Want to Play?

All Joking Aside: Some Basic Budgeting Tips

A Budgeting Secret You Won’t Learn in College

Setting Up a Secret Plan

Adjusting a Secret Plan

Forecasting Profits and Losses

Projecting Cash Flows

Using the Business Planner Tools

 

Module 13: Online with QuickBooks

Doing the Electronic Banking Thing

A Quick Review of the Other Online Opportunities

 

Chapter 14: The Balancing Act

Balancing a Bank Account

Eleven Things to Do If Your Non-Online Account Doesn’t

Balance

 

Module 15: Reporting on the State of Affairs

What Kinds of Reports Are There, Anyway?

Creating and Printing a Report

Reports Made to Order

Processing Multiple Reports

Your Other Reporting Options

Last but Not Least: The QuickReport

 

Module 16: Job Estimating, Billing, and Tracking

Turning On Job Costing

Setting Up a Job

Creating a Job Estimate

Revising an Estimate

Turning an Estimate into an Invoice

Comparing Estimated Item Amounts with Actual Item Amounts

Charging for Actual Time and Costs

Tracking Job Costs

 

Module 17: File Management Tips

Backing Up Is (Not That) Hard to Do

Accountant’s Copy

Working with Portable Files

Using an Audit Trail

Using a Closing Password

Module 18: Fixed Assets and Vehicle Lists

What Is Fixed-Assets Accounting?

Fixed-Assets Accounting in QuickBooks

Setting Up a Fixed Asset List

Tracking Vehicle Mileage

Part 5: The Part of Tens

Module 19: Tips for Handling (Almost) Ten Tricky

Situations

Tracking Depreciation

Selling an Asset

Selling a Depreciable Asset

Owner’s Equity in a Sole Proprietorship

Owner’s Equity in a Partnership

Owner’s Equity in a Corporation

Multiple-State Accounting

Getting a Loan

Repaying a Loan

 

Module 20: (Almost) Ten Secret Business

Formulas

The First “Most Expensive Money You Can Borrow” Formula

The Second “Most Expensive Money You Can Borrow” Formula

The “How Do I Break Even?” Formula

The “You Can Grow Too Fast” Formula

 

The First “What Happens If … ?” Formula

The Second “What Happens If … ?” Formula

The Economic Order Quantity (Isaac Newton) Formula

The Rule of 72